Mark deliveries as paid

After completing deliveries according to specifications of a contract and receiving a settlement or RCTI, you can create a settlement (invoice) record in Waypath to specify which completed deliveries are associated with it and can already be marked as paid. This is also known as reconciling settlements or invoices with completed deliveries.

Note  Only completed deliveries onto a contract (see Complete a delivery) can be specified in a settlement (invoice) record and be marked as paid.

To reconcile settlements or invoices and mark deliveries as paid:

1. In the left navigation bar, click Settlements (Invoices).
2. Click Reconcile Settlement (Invoice).
   
   
   
3. Specify the Counterparty in the corresponding box.
4. Specify the Settlement (Invoice) number and Check number as necessary. 
   You can also adjust the Invoice date and Payment date in the corresponding boxes.
   
   
   
5. Select the deliveries to include in the settlement (invoice) and be marked as paid.
   
   You can use the Search box to refine the list or look for a specific delivery to mark as paid by typing its Delivery ID, related Contract No., Vehicle ID, Commodity, or Grade.
   
   
   Note You can insert adjustments to the settlement (invoice) by toggling the Advanced slider. This will show a new section where you can add or remove adjustments to the invoice.
   
   The Advanced Entry slider also allows you to specify the Net Value for deliveries to mark as paid.
   

6. When done, click Reconcile.
   
   
   

   In the confirmation dialog box that appears, click Confirm.

    

   Note 
   You won’t be able to make changes after you confirm.

   To make a correction on a finalized settlement or invoice, you will need to cancel the invoice [see Cancel a Settlement (Invoice)] and then create a new one following the steps in this article.

    

Tags: Invoices - Mark deliveries as paid - Reconcile Settlement - Reconcile Invoice